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Department of Documentary securing and control

DEPARTMENT OF DOCUMENTARY SECURING AND CONTROL

Address: 070004, Kazakhstan str. 55, Ust-Kamenogorsk 070004, office 205

The head of the department is Chudobaeva Asel Kunarbekovna

The Department of Documentation and Legal Support was established by the order of the Rector of the University on August 10, 2010 and was renamed as the Department of Documentation Security and Control on January 3, 2013 on the basis of decision made by Academic Council on December 28, 2012. (Protocol №. 3). The department is a structural subdivision of S.Amanzholov East Kazakhstan State University. The structure of Documentation Control Department includes the office, the archive, State Secrets Protection and secretariat of the administration.

The main activities of Documentation Security and Control Department:

1. Organization, management, coordination, control and implementation of works on documentation support;
2. Perfection of document processing methods;
3. Ensuring a unified procedure for documenting, processing documents, monitoring the implementation of documents from the Ministry of Education and Science, preparing documents for transferring to the university archives;
4. Development and implementation of normative and methodological documents for improvement of documentation support;
5. Reduce the workflow and the number of document forms;
6. Introduction of advanced document processing technologies based on the use of computing and organizational techniques;
7. Organization of employees’ professional development.

In accordance with the tasks assigned, the Department of Documentation and Control performs the following functions:

  1. Development and implementation of the unified forms directory of university documents;
  2. Implementation of processing, registration of documents and records and reference documentation;
  3. Organization of timely consideration by the Rector of incoming documents, control over the correctness of documents provided for signing to the Rector;
  4. Development of the university affairs nomenclature, ensuring the storage of personnel file and operational use of document information;
  5. Organization of control over work with documents in structural subdivisions;
  6. Development (jointly with relevant structural subdivisions) of activities improving the forms and methods of document processing, as well as improving performance discipline;
  7. Controlling correctness of registration and formation by structural subdivisions of organization of cases to be transferred to the archive;
  8. Organization of the departmental archive;
  9. Improvement of employees’ professional skills;
  10. Provision of archival references on citizens' applications, by request of relevant organizations and university employees.

Structure of the Department includes: Chief of the Department, the Specialist experts in record keeping, the archivarius, the inspector of State Secrets Protection, referents of the administration.

NAMEPOSITIONLOCATIONPHONE
1Chudobayeva AsselHead of the departmentBuilding №5, office № 205241-471
2Sakalbayeva IndiraSpecialist experts in record keepingBuilding №5, office № 205241-471
3Tleubergeneva AyaulySpecialist experts in record keepingBuilding №5, office № 205241-471
4Koishinova GulnarArchivariusStudent house №1 (archive)77-27-52
5Abdullina Zulfiya (decree)Archivarius Student house №1 (archive)77-27-52
6Zhumazhanov ZhetpisInspector of SSPBuilding №1, office № 422540-279
7Abizltaeva Indira (decree)Referent of the RectorBuilding №5, 2nd floor Rector’s Reception252-316
8Baltabayeva NazymReferent of the RectorBuilding №5, 2nd floor Rector’s Reception252-316
9Madyn UmitReferent of the Vice-rector on strategic development and scientific workBuilding №5, office № 301252-301
10Asylgazyna Kymisai(decree)Referent of the Vice-Rector for educational and methodical workBuilding №1, office № 222540-060
11vacancyReferent of the Vice-rector on educational workBuilding №1, office №239540-708
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