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Department of Documentary securing and control

DEPARTMENT OF DOCUMENTARY SECURING AND CONTROL

The head of the department is Chudobayeva Assel

Address: 070004, Kazakhstan str. 55, Ust-Kamenogorsk 070004, office 205

The Department of  Documentation and Legal Support was established by the order of the Rector of the University on August 10, 2010 and was renamed as the Documentation Support and Control Department on January 3, 2013 on the basis of decision made by Academic Council on December 28, 2012. (protocol №3). The department is a structural subdivision of Non-profit limited company «Sarsen Amanzholov East Kazakhstan University». The structure of the department of documentation support and control includes: the office, the archive, the department for the protection of state secrets, and referents.

The main activities of Documentation Support and Control Department:

1. Organization, management, coordination, control and implementation of works on documentation support;

2. Perfection of document processing methods;

3. Ensuring a unified procedure for documenting, processing documents, monitoring the implementation of documents from the Ministry of Education and Science, preparing documents for transferring to the university archives;

4. Development and implementation of normative and methodological documents for improvement of documentation support;

5. Reduce the workflow and the number of document forms;

6. Introduction of advanced document processing technologies based on the use of computing and organizational techniques;

7. Organization of employees’ professional development.

In accordance with the tasks assigned, the Documentation Support and Control Department performs the following functions:

  1. Development and implementation of the unified forms directory of university documents;
  2. Implementation of processing, registration of documents and records and reference documentation;
  3. Organization of timely consideration by the Rector of incoming documents, control over the correctness of documents provided for signing to the Rector;
  4. Development of the university affairs nomenclature, ensuring the storage of personnel file and operational use of document information;
  5. Organization of control over work with documents in structural subdivisions;
  6. Development (jointly with relevant structural subdivisions) of activities improving the forms and methods of document processing, as well as improving performance discipline;
  7. Controlling correctness of registration and formation by structural subdivisions of organization of cases to be transferred to the archive;
  8. Organization of the departmental archive;
  9. Improvement of employees’ professional skills;
  10. Provision of archival references on citizens' applications, by request of relevant organizations and university employees.

Structure of the Department includes: Chief of the Department, the Specialist experts in record keeping, the archivarius, the inspector of State Secrets Protection, referents of the administration.

 

NAME

POSITION

LOCATION

PHONE

1

Chudobayeva Assel

Head of the department

Academic building №5, office № 205

241-471

2

Sakalbayeva Indira

Office management specialist

Academic building №5, office № 205

241-471

3

Tleubergeneva Ayauly

Office management specialist

Academic building №5, office № 205

241-471

4

Koishinova Gulnar

Archivarius

Student house №1 (archive)

77-27-52

5

Abdulina Zulfiya (decree)

Archivarius

Student house №1 (archive)

77-27-52

6

Kaikenova Tansholpan

Archivarius

Student house №1 (archive)

77-27-52

7

Zhumazhanov Zhetpis

Inspector of SSP

Academic building №1, office № 422

540-279

8

Baltabayeva Nazym

Referent of the Chairman of the Board-Rector

Academic building №5, 2nd floor (executive reception)

252-316

9

Zhumageldy Shyryn

Referent of the Chairman of the Board-Rector

Academic building №5, 2nd floor (executive reception)

252-316

10

Madyn Umit

Referent of the to the Deputy Chairman of the Board-vice-rector on strategic development and scientific work

Academic building №5, office № 301

252-301

11

Asylgazyna Kymisai (decree)

Referent to the Board Member-Vice-Rector for Academic Affairs

Academic building №1, office № 222

540-060

12

Kelmanova Gulnaz

Referent to the Board Member-Vice-Rector for Academic Affairs

Academic building №1, office № 222

540-060

13

Egizbaeva Asylzat

Referent of the Board member-Vice-rector for Educational and Social Work

Academic building №1, office №239

540-708

 

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